Napa Valley EA Exec Board/Council Meeting
October 20 2019, 3:30-4:30 PM
Minutes

In Attendance:  President - Gayle Young, Vice President - Mary Duenow, Secretary - Debbie Kmiec, Treasurer - Karen Fleming, Directors-At-Large:  Elementary - Kristin Pruitt, Middle - Sara Kvidahl, High - Deb St. Clair, Human Rights/Chief Negotiator - Courtney Garcia, Communications - Mike Wilmarth
 
Absent: Political Action - Michael Alger, CTA Rep - Steve Savage
 
  • Welcome
 
  • Review of Agenda
 
  • Leadership Conference Discussion
    • Had some really great things, but some not so great things
      • Deb St. Clair gave her impression as a 1st time attendee.  We are very lucky to work in this district.  It doesn’t matter what district you talk to no one has anything nice to say about administration.  We can only win if someone else looses.
      • NVUSD talks with NVEA and we have a positive working relationship.
 
  • Norms - were reviewed that were drawn up at least 3 years ago
    • Be on time - Respect time
    • Stay Positive
    • Silence phones
    • Be present
    • Equal air time
    • One voice - we as an exec board might agree to disagree, but we give the same message and don’t bad mouth each other even if we disagree
    • Level of confidentiality
    • Checking for understanding
 
  • Budget -Discussion
    • We are looking into having an application process for our members to apply to Exec board to attend Good Teaching Conference
    • We will also be looking into a grant through community projects
 
  • Listening Calendar
    • 2 schools done so far; Bel Aire and Vintage
    • 3 main questions were asked with sticky notes provided for input so everyone feels heard
    • Everything mentioned was very positive, people need master schedule training
    • Concerns will be brought back to leadership through NVEA meetings w/admin.
    • On 10/21/19 we will be at McPherson
    • On 11/4/19 Napa High and American Canyon High School
    • 11/21/19 Redwood Middle School
    • At next site rep meeting we find something that works for our remaining sites
 
  • Facilities Update -
    • Gayle met with Mike Pearson on 10/17/19, busses are 52 per person because of seat belts
    • California Fire code new Fire Marshal and Fire Inspectors.  They are very serious because of problems that happened in Santa Rosa and Paradise
    • California Fire code 807.5.2.3 law 50% of your walls covered or less.  Has nothing to do what is inside the room, but what is on the walls.
    • Something will be coming out from the district
    • Someone came into classrooms and started pulling things off of walls.  The teacher needs to notified as well as the principal given 24 hours to remove item or it will be moved for you.
    • Multiple works orders have been put in and no repairs have been made it was suggested to continue
    • Rocky Medeiros hired strictly for safety for technology and cameras works under Rob not Mike Pearson
    • Maintenance and Operations are in three phases for fencing; phase 1 - design, phase 2 - elementary and middle school for fencing and signage, finishing kitchens  2 schools in construction, 2 more in state design approval and 2 in phase 3.
    • Roofing Assessment has been completed
    • Scheduling new roofs triaged over the next three years pending funding (deferred maintenance money)
    • Gone out to bid for 8 fields (turf replaced over next 2 years) need to make sure fields are properly maintained
    • Deferred maintenance went to paint at shearer and McPherson, carpet in some classrooms
    • Quad at harvest is at the state for design approval
    • There is a problem with the front building that currently houses River and nothing will be placed in that front building until seismic issues etc are addressed.  Anything that was on the plan with Patrick is gone and will be revamped in the spring once school closures are done
    • What the bond says isn’t necessarily what has been followed.
    • Can communication be sent out informing members of where we are at as far as measure H and bond $
    • Measure H stuff will come out again.  Communication is the key!
 
  • Leadership Meeting Topics -
    • When concerns are brought up at Site repp meetings, Courtney types up info and it is reviewed with Gayle, Courtney, and Dana Page.  Courtney goes over some of the key points or repeated things.  There was a request for a scrubbed version for the site reps/members to see where we are at as far as concerns that have been brought up.
 
  • NVEA/NVUSD Council Matrix
    • Is located in the newsletter, suggestion is to have everyone at site rep meeting go to matrix
    • First two sites to get 95% of their members signed up to the newsletter using their home email address will receive a donut and coffee party
 
  • Communications Structure Plan
    • Tryong to send out newsletter at least 2 if not 3 times a month and as long as their is info to be shared.
 
  • Next Member Engagement Event
    • 12/16  - Family Christmas gathering - Debbie needs to get info to Mike ASAP
 
  • Toy Drive - we have an Exec Board Meeting in November but no site rep meeting until December 2, 2019.  Mike will reach out to NEWS
 
  • RSCC and State Council Info
    • CILC - coming up on 11/2/19 from 8:30 to 4pm
    • Equity Reception - December 7, 2019 in Santa Rosa to build minority attendance at the RA for NEA
 
  • Calendar - 2020-2021 calendar was reviewed at council
 
  • Gayle asked Rosanna to get on discipline ASAP.  Rosanna sent Gayle a letter which was shared amongst exec board
 
  • Time change for Exec board - start later 3:45, maybe potluck
 
 
Meeting Adjourned at 5:10pm
 
Next Exec Board Meeting - November 18, 2019
Site Rep meeting - October 28, 2019